Question 1

Where are you located? Do I need to schedule a tour, or can I just stop by?

Accepted Answer

We get this question a lot. Because we are nicely positioned in a part of Tennessee that is drivable from many great cities and towns in this region, we believe Woodhaven to be a perfect meeting spot for families who are coming from all over to celebrate your big weekend!!!  
Here are some guides for reference: 
 
 Airport travel: 
Drive from Fall Creek Falls State Park to Nashville Airport (BNA) 112 miles 
Drive from Fall Creek Falls State Park to Chattanooga Airport (CHA) 73 miles 
Drive from Fall Creek Falls State Park to Knoxville Airport (TYS)   103.1 mi 
 
Tours are available only with a reservation. Sign up for your tour here.

Question 2

How much does it cost to rent Woodhaven? What is included?

Accepted Answer

Our pricing and included features are listed here.

Question 3

What is the building capacity?

Accepted Answer

Our reception hall seats 150 guests including the bridal party.

Question 4

Is my preferred wedding date available? How do I reserve a date?

Accepted Answer

Please see our available dates here.

We would love if you could see Woodhaven firsthand by booking an in-person tour HERE.   
If you and your planning team need additional time at the venue, you can arrange to attend one of our Welcome Events HERE (even if you haven’t yet booked your weekend with us).

If you are ready to reserve your date, you can email us at info@woodhavenvenue.com with the details of your first and second dates of choice. We will honor this email as a request for dates and it places you in line for those dates. Our process follows the order of first request/first contract and payment. We strive to be fair and as accommodating as we can in our reservation process.

Question 5

Is there a deposit?  When are the additional payments due?

Accepted Answer

Yes, we require a non-refundable date reservation fee to “reserve” your weekend just for you. This booking fee is nonrefundable.  When the contract is signed, to continue holding the date, we require this $1,000 payment. A Venue Rental payment of HALF the total fee is due either at the time of booking (if less than one year out) or 9 months prior to the event. The remaining portion of the total is required to be made IN FULL 30 days prior to your Friday arrival date.

We do require Wedding event insurance. This is handled through a third party and we offer the information for you at the time of signing your contract.

We also request a credit card on file for any damages to the facility or grounds. The party paying for the rental is responsible for any damages to the venue or property incurred by the wedding party or guests.

Our preferred form of payment is check. We do not accept venmo.

Question 6

How do I know if Woodhaven Venue is a good fit for my wedding budget?

Accepted Answer

That is a great question! We recommend allocating no more than 30% of your wedding budget for your venue rental so that all the other aspects of your celebration can be wonderful as well! This formula would suggest that your total budget be between $20,000 and $38,000 at least. We believe our venue is beautiful and stands on its own so you can opt to decorate her up or allow her natural beauty to shine through, saving or elaborating on décor and floral as your budget allows.

For perspective, most budgets for Nashville and Chattanooga brides are between $31,000 and $41,000. Venue rentals average between $9,000 and $11,000 (according to The Knot) and these are typically a 12-hour venue rental.

Additionally, rehearsal dinners typically cost upwards of $2,300. We strive to give you your money’s worth by including the Woodhaven venue rental on Friday night for your rehearsal dinner and give you weekend access to the property.

Question 7

Do you require a food, beverage, or guest count minimum?

Accepted Answer

No.  We believe your weekend is yours to plan and make your guest list as full or intimate as you choose. We have chosen NOT to require a minimum because we do not need to make a commission from your caterer based on how much food you choose to serve. By not having a minimum, we believe it gives you the option to decide on your guest list and menu as you see fit.

Question 8

Do you provide a vendor list for caterers?

Accepted Answer

We do have a list of “SUGGESTED” caterers, but you are free to utilize any professional catering service you choose. We do believe the quality of food can be a reflection of the venue to some people, so we aim to have only vetted, experienced and professional caterers serve through our kitchen. We strongly discourage “do it yourself” (ie., asking your Aunt Martha) meal service but are happy to work with professionals who have the same caliber of expectation for excellence as we do at Woodhaven!

We would encourage you to interview your caterers thoroughly to get to know their work ethic, timeliness, willingness to meet your standards, quality of food and their ability to bring qualified staff to serve you and your guests! We hope they are as committed to the success of your wedding weekend as you are!

You are welcome to bring in snacks and lunch on Saturday for the wedding parties. Our snack area includes a microwave, refrigerator, sink and counter space to create the perfect spot for your snacks convenient for both Grooms lounge and the Bridal Suite!  Glass containers are not allowed beyond the getting ready spaces downstairs.

Question 9

Will there be another wedding the weekend I am getting married?

Accepted Answer

No, our policy is one wedding- one weekend. We are located inside a small gated community of fewer than 50 log homes, so we request that you and your guests are mindful and respectful of homeowners that reside nearby who share roads and also have access to the meadows and ponds.

Question 10

Are there overnight accommodations nearby? What is there to do nearby?

Accepted Answer

Yes.  There are privately-owned log cabins within the community surrounding the 65 acres of Woodhaven properties, each walkable or less than a 2 minute drive to the Venue. Reservations can be accessed by contacting www.stayatfallcreekfalls.com. Rentals are managed privately separate from Woodhaven and are viewable on that site as well as on VRBO.

Additionally, Fall Creek Falls State Park, the state’s largest and most visited park, is only a few miles from Woodhaven and it has a beautifully renovated Lodge that offers 85 guest rooms, each with a picturesque view of beautiful Fall Creek Falls Lake. The unique guest rooms come in a variety of different sizes and layouts, ensuring the overnight arrangements are as spectacular as the surrounding park. A block of rooms can be held in advance. The park also offers camp and RV sites and cabin rentals. Click here to see more.

The Woodhaven property itself offers so much to do:

walking or biking the quiet road around our 65 acres of rolling meadows and horse pasture 
 feeding our sweet horses: Our horses are privately owned and in retirement from their careers of racing. They are not available for riding 
bird watching : Our ponds attract the most amazing songbirds and wildlife. The frogs absolutely sing a symphony at night! We also have a growing family of geese that return each year to have their babies!! 
picnicking or just pitching a blanket to enjoy the quiet of a sunset 
fishing in our three large ponds stocked with bass and bluegill.

Fall Creek Falls State Park is one of Tennessee's largest and most visited state parks. The park encompasses more than 29,000 acres sprawled across the eastern top of the rugged Cumberland Plateau. The park invites visitors to enjoy

cascades 
gorges  
caves  
7 waterfalls 
swimming hole 
streams 
lush stands of virgin hardwood timber 
15 hiking trails 
paddle boat and canoe rental
golf course  
horseback riding 
biking  
canopy challenge course  
swimming pool  
basketball courts, tennis courts, a baseball field 
a snack bar and  
visitors center and gift shop.

Question 11

How many cars will your parking lot accommodate?

Accepted Answer

Woodhaven has parking to accommodate approximately 20 cars on a gravel lot. Adjacent grassed parking is available for 100 cars.

Question 12

Do you provide table linens? Or serving items?

Accepted Answer

We provide optional linens to accompany our four specialty tables (e.g., guest book/ gifts/ cake/sweetheart). We do not charge extra for these linens and we provide cleaning of those linens at no charge. Our tables are so pretty they do not require linens; however, you are free to rent them from a rental company if you wish.We do not provide any place setting items, glass or stemware, cake cutting items, toasting or communion utensils or supplies. We suggest you discuss each of these items with your planner and/or caterer.

Question 13

Does Woodhaven offer a plan in case of rain?

Accepted Answer

We have a beautiful 140’ covered porch that can easily be set up as either a reception site or a delightful ceremony location. Our indoor climate-controlled reception hall is easily utilized as a ceremony location or can host a gorgeous reception! The Banquet Hall is a smaller option for a more intimate ceremony. At Woodhaven, you get to choose your plan and location and arrangement!

Question 14

Do you offer reception-only rental?

Accepted Answer

Our structure is set up to offer entire weekends to our couples, which is not conducive to single-night rentals even at a reduced rate. Friday night and Saturday night only rentals are available at the full weekend rate indicated on our Available Dates page (see HERE). Please contact us for mid-week rental availability and rates.

Question 15

Do you allow dogs onsite as a part of our wedding day?

Accepted Answer

We love dogs; however, having dogs at our venue for the weekend poses a number of issues and considerations with both our facility and our neighborhood community so we unfortunately are not able to allow visiting animals at Woodhaven.  
 
If Woodhaven property is rented for a photography session, dogs are allowed for those engagement or pre-wedding photos but the dogs must remain on a leash and they must be managed the entire time by a third responsible party (other than the photographer/assistant/bride or groom) who is also expected to clean up after them.

Question 16

My preferred date is not available. Do you have a waiting list?

Accepted Answer

No, we are not able to manage a wait list based on cancellations. We understand that cancellations will happen, and we will post any newly available dates on our Available Dates page HERE

Question 17

What time will I have access to the venue to decorate?

Accepted Answer

Our weekend rental allows access beginning at noon the Friday of your weekend. The venue will open between 8 and 9am on Saturday.

Question 18

Do you include a wedding day coordinator?

Accepted Answer

We do not. Brides are encouraged to utilize a professional planner other than a family member who can keep activities and people flowing as you have planned and can be a go-between for your vendors. The Woodhaven team is available the entire weekend and will maintain a presence during your actual events to answer questions or assist with issues pertaining to the venue and operations.

Question 19

What time do you suggest we start the ceremony?

Accepted Answer

Because you have rented Woodhaven for the entire weekend, you are able to plan your rehearsal dinner, your Saturday arrival, ceremony and reception any time you like!! We encourage you to make it yours!

Question 20

How can I arrange the tables for my reception?

Accepted Answer

Woodhaven has several arrangement options. We can offer suggested layouts upon request.

Question 21

Can vehicles be left overnight?

Accepted Answer

Because the rental allows availability for the entire weekend, we do not mind cars being left overnight in our Woodhaven designated parking lot or grassy spaces off the entrance driveway. All vehicles must be removed by Sunday at noon when the entrance gates are locked.

Question 22

Since I rent for the weekend, does my reception have to end at a certain time?

Accepted Answer

Yes, out of respect for the vendors and our neighbors, we require that the volume of the music be kept at a manageable level throughout the weekend and that the amplified music through the speakers be off by 10:30 pm. The venue itself will be locked at midnight both Friday and Saturday nights.

Question 23

We are using a rental company.  Can my rental company make deliveries earlier than Friday at noon?

Accepted Answer

Any deliveries or arrivals of vendors prior to noon on Friday must be pre-arranged and scheduled with the Owner or Event Director and placed on the schedule. Our gate is closed and inaccessible outside of rental times. In order to make special arrangements or exceptions, prior approval is required.

Question 24

Can I have candles/sparklers or hang drapery?

Accepted Answer

Only battery powered flameless candles are allowed in and around our venue site. This includes the meadows and grassy areas. Fireworks and sparklers are not allowed out of concerns for safety and respect for our neighbors.

We do not allow for hanging of any items in places other than where hooks and hangers are already mounted for you. We strive to maintain the beauty of our new venue for all the brides to come and creating holes in our walls and posts and beams will not accomplish this. In addition, Woodhaven does not want to take on the stress, danger and responsibility of an accident from a tall ladder!

Question 25

How far in advance do you need our final headcount?

Accepted Answer

All dates and deadlines are included in our workbook that you will receive upon booking your wedding weekend.

Question 26

Am I in charge of cleaning up after the weekend’s events?

Accepted Answer

Actually, NO! Your guests should be responsible for their personal items, loading and unloading and disposal of items in the trash receptacles provided.  Basic respect and care of the facility and grounds is expected, but the Woodhaven team will take care of trash removal throughout the weekend!

Question 27

Are we allowed to take photos around the property?

Accepted Answer

Of course! Our property has many beautiful spots for you and your family and guests to capture moments and memories! Have fun creating some post-worthy pics all weekend long! And don’t forget to tag us when you post!!

ASK ABOUT OUR SINGLE DAY PRICING

weddings and events

Frequently Asked Questions

Where are you located? Do I need to schedule a tour, or can I just stop by?

How much does it cost to rent Woodhaven? What is included?

What is the building capacity?

Is my preferred wedding date available? How do I reserve a date?

Is there a deposit?  When are the additional payments due?

How do I know if Woodhaven Venue is a good fit for my wedding budget?

Do you require a food, beverage, or guest count minimum?

Do you provide a vendor list for caterers?

Will there be another wedding the weekend I am getting married?

Are there overnight accommodations nearby? What is there to do nearby?

How many cars will your parking lot accommodate?

Do you provide table linens? Or serving items?

Does Woodhaven offer a plan in case of rain?

Do you offer reception-only rental?

Do you allow dogs onsite as a part of our wedding day?

My preferred date is not available. Do you have a waiting list?

What time will I have access to the venue to decorate?

Do you include a wedding day coordinator?

What time do you suggest we start the ceremony?

How can I arrange the tables for my reception?

Can vehicles be left overnight?

Since I rent for the weekend, does my reception have to end at a certain time?

We are using a rental company.  Can my rental company make deliveries earlier than Friday at noon?

Can I have candles/sparklers or hang drapery?

How far in advance do you need our final headcount?

Am I in charge of cleaning up after the weekend’s events?

Are we allowed to take photos around the property?

Frequently Asked Questions

Where are you located? Do I need to schedule a tour, or can I just stop by?

How much does it cost to rent Woodhaven? What is included?

What is the building capacity?

Is my preferred wedding date available? How do I reserve a date?

Is there a deposit? When are the additional payments due?

How do I know if Woodhaven Venue is a good fit for my wedding budget?

Do you require a food, beverage, or guest count minimum?

Do you provide a vendor list for caterers?

Will there be another wedding the weekend I am getting married?

Are there overnight accommodations nearby? What is there to do nearby?

How many cars will your parking lot accommodate?

Do you provide table linens? Or serving items?

Does Woodhaven offer a plan in case of rain?

Do you offer reception-only rental?

Do you allow dogs onsite as a part of our wedding day?

My preferred date is not available. Do you have a waiting list?

What time will I have access to the venue to decorate?

Do you include a wedding day coordinator?

What time do you suggest we start the ceremony?

How can I arrange the tables for my reception?

Can vehicles be left overnight?

Since I rent for the weekend, does my reception have to end at a certain time?

We are using a rental company. Can my rental company make deliveries earlier than Friday at noon?

Can I have candles/sparklers or hang drapery?

How far in advance do you need our final headcount?

Am I in charge of cleaning up after the weekend’s events?

Are we allowed to take photos around the property?

 What is the building capacity?

 Is my preferred wedding date available? How do I reserve a date?

Is there a deposit?  When are the additional payments due?

 Do you require a food, beverage, or guest count minimum?

 Will there be another wedding the weekend I am getting married?

Do you provide table linens? Or serving items?

 My preferred date is not available. Do you have a waiting list?

 What time will I have access to the venue to decorate?

 Do you include a wedding day coordinator?

 What time do you suggest we start the ceremony?

How can I arrange the tables for my reception? 

 Can vehicles be left overnight?

 Since I rent for the weekend, does my reception have to end at a certain time?

We are using a rental company.  Can my rental company make deliveries earlier than Friday at noon?

 Am I in charge of cleaning up after the weekend’s events?

 Are we allowed to take photos around the property?